Understanding Access Levels

Access Levels control what system features can be accessed by a user. The table below shows what features within Safe Ag Systems each Access Level setting provides on the desktop.

When adding users, Access Levels control what a user can view and do. 

Note:

• New users can only be created on the Desktop.
• Contractors can only access your site from the App. 
• If you have a Seasonal Worker package, these users should set to Contractor access.

Access Levels

The table below details which Access Levels can use the specified Desktop features.

A high level overview of each access level: 

Contractor (including Seasonal Workers) – App access only. View Emergency Plan, Policies and Procedures. Complete assigned Inductions and Tasks. Log Hazards, Incident and Near Misses. Inventory access via a QR code only. Noticeboard access may be provided.

Worker – View Emergency Plan, Policies, Procedures and complete Checklists. Complete assigned Inductions and Tasks. Create Tasks and Inventory Items. Log Hazards, Incident and Near Misses. View and post on the Noticeboard.

Supervisor – All functionality applicable to a Worker. Can also create, edit and publish Procedures and Checklists. Create and assign Tasks. Add and edit Locations. Initiate and sign off Inductions. Limited access to Reporting and Manage People.

Business Administrator – Access to view, add, edit and delete across all areas of Safe Ag Systems.  

Legend:

	Business Administrator
	Supervisor
	Worker

Section	Access Level
Dashboard
Overview
Incomplete Tasks Workers will only see their Assigned Tasks, Tasks created by them or Anyone tasks.
Documents in Progress
Coming Soon Won't appear if no upcoming expiry dates.
Compliance Assessment
Notice Board
Business
Business Details
Locations Workers can see existing Locations and create, view and edit Hazards.
People
Manage People A supervisor can see all users. They can't see Personnel Records or Edit any part of a Supervisor or Business Administrator's profile. Supervisor can only assign Worker or Contractor Access Levels.
Start Induction A worker can start their own assigned induction only.
Training Register
Visitor Log (Add on)
Inventory
Machinery and Equipment Workers can view details, add a linked task and record maintenance of an existing item. Workers can create a new item.
Structures Workers can view details, add a linked task and record maintenance of an existing item. Workers can create a new item.
Tools Workers can view details, add a linked task and record maintenance of an existing item. Workers can create a new item.
Chemicals Workers can view details, add a linked task and record usage/purchase of an existing item. Workers can create a new item.
Safety Manager
Task Manager Workers will only see their Assigned Tasks, Tasks created by them or Anyone tasks.
Emergency Management
Near Miss and Incident
Inspection Reports Workers can view only.
Risk Assessment A worker can't delete a Risk Assessment.
Documents and Files
Checklists Workers can only see Published Checklists and their own Checklist Logs.
Inductions Supervisors can only see the Create or Edit tab, and Company Templates if on a Management Portal. They can't edit an existing template.
Inspections
Policies Supervisors and Workers can only see Published Policies made available to their Access Level and their own Policy Logs.
Procedures Workers can only see Published Procedures made available to their Access Level and their own Procedure Logs.
AgAuditor Supervisor can only see Published and Internal Audit tabs. Ability only to view or run an Audit under Published.
Uploaded Documents
Administration
System Usage
Incomplete Records Report
Reporting Supervisors can access all reports, except under the Near Miss and Incidents Heading.
Archive
Settings Cog (in the Top Menu)
Subscription Details
Billing Details   This is not available for all sites.
System Configuration