The Locations section enables you to geo map the boundaries of properties and make the location of hazards and other items visible to system users in the workplace.
Sharing information and reporting on identified workplace hazards can help workplaces identify potential causes of incidents and mitigate them before an incident can occur, creating another risk prevention platform for your workplace.
New Locations can only be added via the Desktop and can only be done by users who have Business Administrator or Supervisor access.
If you have multiple locations that are geographically separated, you are required to add these as individual locations.
The Locations section is linked to multiple areas of the Safe Ag Systems program, and Adding a New Location is the first step in Emergency Management Setup.
The At Work/Not At Work function relies on drawing location boundaries in order to see where your users are located and each location added will have designated Important Contacts and Information, an Emergency Response Plan and Directions for Emergency Services specific to that Location.
You can map a location in two different ways:
- Drawing a polygon
- Importing a .csv or .kml file
Add a New Location - Desktop Only
- In the left hand side menu, select Business > Locations then click Add New Location.
- Fill in the required information into the following fields: (Fields marked with an asterisk are mandatory)
- Location name - this is the name you give to this location.
- Town - filling in full street address in this field will allow Google Maps to find a more accurate position.
- Postcode - filling in the postcode also assists with finding a more accurate position. . Once you select Save the map will zoom into the postcodes location.
- Upload photo of location - this is an optional feature. An image can be uploaded to You also have the option to upload an image as the tile for the location you can upload of photo of the location if you wish.
- Once complete click Save.
- Once the map has zoomed into your location, you can click and drag the map or use the scroll wheel on your mouse to zoom the map in or out to help find your locations boundary.
- Once you have identified your starting point, click this location to place a marker and then make your way around your locations boundary placing markers as required. As you do this an orange line will connect the markers, starting to outline the boundary of your location.
If you need to make an adjustment to any of the markers simply click and hold the relevant marker and drag to it's new location. If you need to start again select Clear at any stage.
- To complete the boundary you will need to close it by selecting your original marker. Once selected the boundary will close and the selected area will fill with a shade.
- If you need to make an adjustment to any of the markers simply click and hold the relevant marker and drag to it's new location. If you need to start again select Clear at any stage.
- Once completed click Save.
Import a .csv or .kml file - Desktop Only
Prior to importing items from a .kml or .csv file, you must ensure it is formatted as described below:
- The file must have 4 columns titled
- Name - this must be a unique name to that hazard or item, eg. Power Pole 3
- Category - optional description of the item/hazard
- LAT - Latitude location data - can be left blank (item will appear unmapped)
- LNG - Longitudinal location data - can be left blank (item will appear unmapped)
Name is the only field that MUST be populated - the other fields may be left blank.
Latitude and Longitude must either be BOTH populated or BOTH unpopulated. If only one of these two fields is populated there will be an error message when upload is attempted.
Blank rows between items will upload a non-mapped item.
- In the side menu, select Business > Locations then click Add New Location.
- Enter the following information into the fields and click Save.
- Location name - this is the name you give to this location.
- Town - type in the street address and town. Including the street address in this field will Zoom the map to the exact location of your farm.
- Postcode. You also have the option to upload an image as the tile for the location. Once you select Save the map will zoom into the postcodes location.
- Upload photo of location (Optional) - you can upload of photo of the location if you wish.
- Once the map has zoomed into your location, you can click and drag the map or use the scroll wheel on your mouse to zoom the map in or out to help find your locations boundary.
- First draw a rough boundary by placing markers approximately around the boundary. As you do this an orange line will connect the markers, starting to outline the rough boundary of your location.
- To complete the boundary you will need to close it by selecting your original marker. Once selected the boundary will close and the selected area will fill with a shade.
- Once completed click Save and then click Close.
- Click the Import Items button in the top right.
- Open your File Explorer on your computer and locate the .kml or .csv file that contains the location boundary. Drag the file into the window.
- Click Next for a list of items to appear - items can be polygons or points.
- Tick the checkbox next to the location boundary polygon you want to import and click Next.
- An Import Items screen will appear. Select from the drop down menus the Location, Layer, Line Colour and Fill Colour and then click Import.
- The polygon will appear on the map.
- Open the location, click the 3 dot menu in the top right corner next to the location name and select Edit Boundary. Edit the Boundary that you created in steps 4-6 above to match the imported boundary, OR select Clear and redraw the boundary using the imported boundary as a guide.
- Once completed click Save.
- You can now delete the imported boundary item if you wish.