Locations
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      Adding a Location

      Locations enables you to geo-map the boundaries of a property. Once added, the location of hazards and other items can be marked and visible to staff.

      Note: Your Access Level may restrict the use of some features. 

      This can only be done on Desktop.

      Locations are used by multiple areas of Safe Ag Systems.

      Adding a New Location is the first step in Emergency Management Setup. Each Location will have designated Important Contacts and Information, an Emergency Response Plan, and Directions for Emergency Services.

      The At Work/Not At Work function relies on drawing location boundaries in order to see where your users are located.

      Sharing the location of hazards helps identify potential causes of incidents and mitigates them before an incident occurs.

      Adding a Location


      1. From the left hand menu, select Business > Locations then click Add New Location.
      2. Complete the following fields (Fields marked with an asterisk are mandatory): 
        1. Location name - the name you give to this location.
        2. Town - enter the full street address to allow Google Maps to accurately position.
        3. Postcode - the postcode assists with finding a more accurate position. Once you click Save, the map will zoom into the postcode's location.
        4. Upload photo of location - this is an optional feature.  You can upload a photo of the location if you wish if this will make it easier for users to identify the location when viewing a Locations list.
      3. Once complete, click Save. A map view will then be displayed.
      4. To map the location use one of the following methods:

      Mapping a location manually

      1. Click and drag the map, or use the scroll wheel on your mouse to zoom the map in or out to locate the exact position of your location.

        NOTE: You can initially draw a very rough boundary and adjust it later; e.g. after importing items.
      2. Click the starting position of the boundary to place a marker. Continue clicking around your location's boundary placing markers as required. An orange line will connect the markers to outline the boundary of your location. 

        draw a boundary
      3. Close the boundary by clicking the first marker. The internal area will display a darker shade.


        click to complete the boundary
        completed boundary
      4. To adjust any marker, click and hold the relevant marker and drag to its new location. If you need to start again, click the Clear button.
      5. Once completed, click Save.
      6. If you have multiple sites that are geographically separated, add them as separate locations.

      Mapping a location using the import function

      Note: A Location must be added and a rough boundary drawn before items can be imported.

      The.kml or .csv file must be formatted as described below:

      • The file must have 4 columns titled
        • Name  - this must be a unique name to that hazard or item, eg. Power Pole 3
        • Category - optional description of the item/hazard
        • LAT - Latitude location data - can be left blank (item will appear unmapped)
        • LNG - Longitudinal location data - can be left blank (item will appear unmapped)
      • Name is the only field that MUST be populated - the other fields may be left blank.
      • Latitude and Longitude must either be BOTH populated or BOTH unpopulated. If only one of these two fields is populated there will be an error message when upload is attempted.
      • Blank rows between items will upload a non-mapped item.

      1. Add a rough boundary by clicking on the map to position markers
      2. Close  the boundary by clicking on the first placed marker
      3. Click Save and Close
      4. Click Import Items in the top right corner of Locations.
      5. Open File Explorer on your computer, locate the .kml or .csv file and drag the file into the Import Items window.

      6. Click Next for a list of items to appear - items can be polygons or points.

        image-20220616-024814
      7. The import file will display individual items in lines. You will need to repeat the import process for each item or group of items to be saved to an individual layer in your Location. eg. first import the location boundary, then import all structures, then import all hazards, etc. 

        Tick the checkbox next to the item to import, and click Next.
      8. An Import Items screen will appear. Use the dropdown fields to set the Location, Layer and display preferences (Line colour and fill colour for polygons, Colour and Icon for points).

        NOTE:  If importing a polygon that represents your location boundary, choose a Line Colour other than orange. This will make it easier for you to distinguish between the imported shape as opposed to the rough boundary that you drew when you first created the location.

        image-20220616-025313
      9. Click Import.
      10. Items that were imported will appear on the map.
        The boundary that you originally drew for the location will be shown in orange.
        You can now adjust the original boundary around any imported items.

        map-boundary-1
      11. Click on the location name on the Locations tab to select it. Then, click the more options menu3-dot-vin the top right corner next to the location name and select Edit Boundary.
        Edit the orange boundary as required (e.g. to match the imported polygon),
        OR select Clear and redraw the boundary using the imported polygon as a guide.
      12. Once completed click Save.
      13. Delete the imported polygon.

      What's Next?

      Editing a Location

      Adding Hazards or Items