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Australian Inland Botanic Gardens is the first semi-arid botanic garden in the Southern Hemisphere.
With a garden spanning 124 acres and a large team of staff and 120 volunteers, the coordinator knew the importance of clear communication.
Introduced to Safe Ag Systems at an agricultural field day, AIBG was immediately intrigued by their inductions and team management.
It was the solution they were searching for. A digital safety system that supported communication.
Located in Australia between Mildura, Victoria, and Wentworth, New South Wales, the Australian Inland Botanic Gardens’ mission is to display flora from around the globe. At its heart, it supports tourism, education, and conservation.
Brian Cuddy is the Coordinator at AIBG and relies on a collaboration between staff and volunteers for their industry knowledge, experience, and hard work.
These staff and volunteers are spread out across the site. Roles range from assisting in ground keeping, maintenance, tours (some via tractor), running the gift and coffee shop, as well as events such as weddings.
With volunteers providing an estimated 12,000 hours’ worth of support each year, AIBG needed to ensure they kept them just as safe as its workers.
What first attracted AIBG to the Safe Ag Systems was the ability to create and send inductions prior to volunteers, visitors and workers arriving on site.
Brian notes that Safe Ag Systems provided him and the team with one simple format, all accessible in one location. Why was that so helpful? AIBG is a volunteer-run community venture, and from time to time there is a change of board members, staff and volunteers.
With this challenge in mind, it's important to ensure clear and consistent communication across the various stakeholders.
“…Safe Ag System binds all the important information together in one place.”
Finally discovering a health and safety system that supports communication with volunteers, AIBG started digitising their policies and procedures.
With policies and Safe Work Procedures now available on Safe Ag Systems' mobile App, workers and volunteers can read them at any time.
“Not only has this been beneficial, but the ease of access and the adaptability of all parts of the program have helped us immensely.”
With over 50 agricultural-specific policy templates and another 200 Safe Work Procedures, Safe Ag System enables you to create, edit and sign off company policies.
Brian highlights the simplicity of the Safety Checklist feature, both regarding set up as well as checking that they are being performed.
“I have created Checklists for each different Volunteer Group so they can be signed off each day they attend and with the smallest amount of time needed.”
Safe Ag Systems comes with over 150 pre-operational checklists suitable for agriculture that can be added to each piece of machinery, equipment, tools, and structures within your inventory management. Any member of Brian’s team can complete a checklist, which frees up valuable time without having to rely on one person.
AIBG have also been able to assign and track tasks and identify and fix any hazards quickly.
Previously, tasks were to be reported, often with staff trying to locate Brian on site and losing valuable work time. Instead, these tasks can now be reported in the Task Manager feature by logging in to the App and filling in a task report.
“Tasks can now be prioritised in order of urgency in a matter of seconds.”
Other than providing a tool for clear communication, inventory management and health and safety, Brian found solace in the ease of use.
“It’s simple, effective and a joy to work on and the support network is simply amazing.”
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Topics: Safety Management System
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