Cotton Australia - Implementation Support
The following guide is provided to support Cotton Australia members to meet their myBMP WHS certification requirements.
Note: Your Access Level may restrict the use of some features.
To setup your Safe Ag Systems Software use the 10 Step Implementation Guide which will step you through each section of the program. Below is a list of functionality and documents we would suggest using as a minimum. Included are links to pages explaining how this functionality works.
If you need help, please contact the Safe Ag Systems Client Experience Team.
- Phone: 08 8490 0939 or
- Email: help@safeagsystems.com
Functionality and Documents to Support myBMP Certification
Breakdown of myBMP requirements vs Safe Ag Systems functionality
Functionality and Documents to Support myBMP Certification:
- Set up your Business Details
- Map your location(s) and Hazards or Items
- Run Risk Assessmentson hazards
- Setup an Emergency Management Plan
- Use Near Miss and Incident report to record and investigate incidents
- Add your workers and add their Training Records
- Add Machinery, Structures and Tools into Inventory
- Set up a Chemical Register
- We recommend the following templates to create Policies for your business, not all templates will be relevant for all businesses. You can review the Template Library to identify others applicable to your business over time.
- Work Health and Safety Policy
- Personal Protective Equipment (PPE) and Noise Management Policy
- Working Outdoors or in Remote Locations Policy
- Manual Handling Policy
- Working in Confined Spaces Policy
- Working at Heights Policy
- Operating Machinery and Equipment Policy
- Chemicals and Managing Chemical Spills Policy
- Electrical Safety Policy
- Chain of Responsibility (CoR) Policies
- CoR for Business Owner Operator Policy
- CoR for Primary Procedures Consigning to a Contractor
- CoR for Transport Companies Policy
- Asbestos Policy (if applicable)
- Bullying, Harassment (including Sexual Harassment) and Anti-Discrimination Policy
- Injury Management Policy
- Assign the Policies to your staff, or attach them to an Induction.
- Use the General Work Health and Safety Induction template to build an Induction for your staff. You can attach Policies to a statement.
- Assign the Induction to your staff to complete.
- Use the General Contractor Induction template to build an Induction for your contractors.
- Have your contractors to complete an induction when they come onsite. For Professional subscribers, they can do this from an Induction QR Code.
- We recommend the following templates to create Safe Work Procedures (SWP) for your machinery and processes. You can review the Template Library to identify others applicable to your business over time.
- Chemical Shed - SWP
- Chemical Mixing and Application - SWP
- Tractor - SWP
- Forklift - SWP
- Telescopic Handler (Telehandler) - SWP
- Machinery and Equipment - SWP
- Cotton Harvester - SWP
- Attach the relevant Procedures to your Inventory and get your staff to read and accept them, or assign Procedures.
- We recommend the following templates to create Checklists. Use the Toolbox Talk Checklist to run WHS discussions with your staff. Use the templates to support your review of WHS facilities, First Aid and Personal Protective Equipment (PPE) provisions and identify areas requiring improvement.
- Toolbox Talk
- Safety Inspection: Farm Office
- Safety Inspection: First Aid
- Safety Inspection: Personal Protective Equipment (PPE)
Breakdown of myBMP requirements vs Safe Ag Systems Functionality
The table below provides a breakdown of the WHS requirements listed in Cotton Australia myBMP and the corresponding Safe Ag Systems functionality or documentation that can support with compliance.
myBMP Level |
myBMP Requirement |
Safe Ag Systems Functionality |
| A commitment to work health and safety is shown | ||
| 1 | Everyone is aware of the responsibility (duty of care) to make sure that they and other people are safe in the workplace |
Get employees to complete an induction (Documents > Inductions > General Work Health and Safety Induction) Get contractors to complete an induction (Documents > Inductions > General Contractor Induction) |
| 2 | A work health and safety policy demonstrates a commitment to WHS | Documents > Policies > Work Health and Safety Policy |
| Consultation occurs about work health and safety | ||
| 1 | There is a duty to consult and share safety information with workers and others likely to be affected by a workplace health and safety matter | Implement a monthly 'Toolbox' talk - use the Toolbox Talk Checklist to record this |
| Employers must manage and control hazards and risks in the workplace | ||
| 1 | Workplace hazards and workplace situations that may cause a risk are identified | Map your Locations and add in Hazards and Items |
| 1 | The risk and hazards in the workplace are assessed to create and implement appropriate control measures using the hierarchy of control measures and are reviewed regularly | Use Risk Assessments to assess and control hazards |
| 1 | Codes of Practice are the minimum standard of achieving the required work health and safety outcomes | Safe Ag Systems utilises WHS Codes of Practice to provide content in the system reflecting best practice |
| A safe working environment is provided | ||
| 1 | The business provides and maintains adequate general workplace facilities | Documents > Checklist > Safety Inspection: Farm Office |
| 1 | All workplaces must provide first aid equipment, facilities and trained first aiders | Documents > Checklists > Safety Inspection: First Aid |
| 1 | All workplaces must prepare, maintain and implement an emergency plan | Safety Manager > Emergency Management - complete all four tabs for each of your mapped Locations. |
| 1 | Personal protective equipment (PPE) is provided to workers | Documents > Policies > Personal Protective Equipment (PPE) and Noise Management Policy Documents > Checklists > Safety Inspection: Personal Protective Equipment (PPE) |
| 1 | A process is in place to manage risks to the health and safety of a worker associated with remote or isolated work | Documents > Policies > Working Outdoors or in Remote Locations Policy |
| 1 | A process is in place to manage the risk of hearing loss from noise | Documents > Policies > Personal Protective Equipment (PPE) and Noise Management Policy |
| 1 | A process is in place to manage the risks of Hazardous Manual Tasks | Documents > Policies > Manual Handling Policy |
| 1 | A process is in place to manage confined spaces as a high-risk activity | Documents > Policies > Working in Confined Spaces Policy |
| 1 | A process is in place to manage the risk of falls in the workplace | Documents > Policies > Working at Heights Policy |
| 1 | A process is in place to manage the risks from plant (machinery and equipment) | Documents > Policies > Operating Machinery and Equipment Policy |
| 1 | A process is in place to manage the risk of hazardous chemicals | Implement a Chemical Register (Inventory > Chemicals) Documents > Policies > Chemicals and Managing Chemical Spills Policy Documents > Procedures > Chemical Shed SWP Documents > Procedures > Chemical Mixing and Application SWP |
| 1 | A process is in place to manage the risks associated with electrical safety | Documents > Policies > Electrical Safety Policy |
| 1 | Understand responsibilities under the Heavy Vehicle National Law (HVNL) Chain of Responsibility (CoR) | Documents > Policies > Use the applicable Policy: - CoR for Business Owner Operator Policy - CoR for Primary Procedures consigning to a contractor - CoR for Transport Companies Policy |
| 1 | A process is in place to manage the risks associated with asbestos in the workplace | Documents > Policies > Asbestos Policy |
| 1 | A process is in place to manage bullying in the workplace | Documents > Policies > Bullying, Harassment (including Sexual Harassment) and Anti-Discrimination Policy |
| Workers are capable of performing their job safely | ||
| 1 | An induction is provided to all workers. A record is kept | Get staff to complete an Induction (Documents > Inductions > General Work Health and Safety Induction) |
| 1 | Train all workers for their specific tasks and provide supervision and ongoing training | Record training against each worker People > Manage People > User > Training Records |
| 1 | All workers who operate high risk plant have valid High Risk Work Licences | Record licences against each worker People > Manage People > User > Training Records |
| A system is in place for reporting safety | ||
| 1 | A procedure is in place for workers to report injuries | Safety Manager > Near Miss and Incident |
| 1 | Notifiable incidents and dangerous incidents are reported to the regulator | |
| A system is in place for workers compensation and return to work | ||
| 1 | The business has a current Workers Compensation Policy that reflects the current workplace | Documents > Policies > Injury Management and Rehabilitation Policy |
| 1 | The business participates in the Return to Work (RTW) of workers | Documents > Policies > Injury Management and Rehabilitation Policy |