Your Safety Rating is based on the use of different parts of Safe Ag Systems. This guide provides some guidance on how to improve the rating for each section.
Note: Your Access Level may restrict the use of some features.
The Compliance Assessment can only be accessed on Desktop.
Click a heading to see more information on how to improve the rating of each area.
Business Details
Business Contacts
Add Business Contacts to clearly identify the key roles within your business. The following roles should be listed at a minimum:
- Officer of the PCBU,
- WHS Administrator, and
- Key Emergency Contact
Locations
Add and map your Locations. Once a Location is mapped, Hazards or Items can be marked. Staff can easily access the Hazards or Items in the App when onsite. Staff can also report new Hazards or Items no matter where they are.
Adding a Location
Adding Hazards or Items
Adding Hazards or Items (App)
People
Manage People
Add and provide access to your Staff. Access allows them to view your safety related information. Staff can also report hazards and trigger an emergency, among a range of other features. See Understanding Access Levels for full details.
If someone has a medical condition, a Health Action Plan should be added to their Personnel Record. This ensures that the correct help can be accessed and given in an emergency.
Adding a User
Adding Health Records
Contractors
Use the Contractor Directory or add Contractors to share safety related information to your Contractors. Attach evidence of their insurance and or contracts by uploading the documents as a training record.
Connecting to a Contractor Business through the Contractor Directory
Adding Training Records
Inductions
Assign Inductions to Staff and Contractors as a way to communicate important information and instructions. Visitors can also be inducted if needed. This helps to protect them from avoidable risks to the health and safety of themselves and others. The Inductions should be completed and signed off by both the inductee and inductor within a fortnight.
Building Inductions
Assigning Inductions
Inducting Visitors
Training Register
Use the Training Register to record details of staff's training, qualifications and licences once verified. The Training Register can provide alerts when records are close to expiring, and be used to schedule upcoming training.
Adding Training Records
Scheduling Training
Inventory
If your Inventory items are stored in another system, contact us to find out about bulk importing Inventory data.
Please note that if any of your inventory records, such as machinery and equipment, structures, tools and chemicals are managed outside of Safe Ag Systems you can opt out of these sections so they don't impact your overall rating.
Inventory is split into four key areas:
- Machinery and Equipment,
- Structures,
- Tools, and
- Chemicals.
Machinery & Equipment, Structures and Tools
Adding these items allows your business to record and communicate specific information to staff. This could include maintenance records, linked Checklists/SWP's, lockout/tagouts and where applicable, registration expiry. Staff can use the App to access these items.
Chemicals
Adding your chemicals and attaching safety data sheets gives you the ability to provide essential safety information to your workers. This could include safety instructions, PPE detail, on hand amounts and linked Checklists/SWP's. Staff can use the App to access these items.
Safety Manager
Task Manager
Use tasks for your workers to keep track of what needs to be done throughout the week and follow up any incomplete tasks. Tasks can be used for all jobs, e.g. maintenance, inspections, reminders. Staff receive an alert when a Task is assigned for them to complete and can be actioned on the App.
Emergency Management
Set up Emergency Management for each of your Locations. This information includes important contacts, emergency response plan, directions for emergency services and the location of other key items.
This information will be available to workers in the App.
Near Miss and Incident
Use Safe Ag Systems to record near misses and incidents that have occurred or have been identified. It's important to record these events to identify areas for improvement. Reports should be investigated and signed off promptly. Staff can submit reports within the App.
Near Miss and Incident Overview
Inspection Reports
Inspections should be performed regularly and recorded in the system. You can create your own inspections or you can select from a range of our templates. Once created, inspections are run in the App.
Policies, Procedures and Checklists
Adding your commodities and region within Business Details enables the system to highlight core and relevant policies for your business.
Setting Content Preferences
Policies
Policies list the expectations for safety in your business. You can create your own policies or use the provided templates. Policies can be communicated to staff and contractors by assigning the policy out directly, or shared in an Induction.
Procedures
Procedures list the rules for safety. These are commonly your Safe Work Procedures (SWP or SOP). You can create your own or use the provided templates. Procedures can be linked to Inventory items, assigned out directly or shared in an Induction.
Checklists
Checklists should be used to make sure staff are completing work in a way that follows your policies and procedures and keep themselves, others and the business safe. Checklists can be attached to Inventory items and accessed easily by scanning a QR Code.
Noticeboard
Use the Noticeboard to share information with your staff on a regular basis. The Noticeboard can also be shared to your contractors.
Configuring Noticeboard Access
What's Next?
Accessing your Compliance Assessment